Certificate and Declaration for a Project Report: Format and Samples

Key takeaway

These are two different pages. The certificate is the college's word that the project is genuine, signed by your guide and others. The declaration is your word that the work is your own. Both follow a fixed wording that most colleges issue: use theirs if it exists, and adapt the samples below only where it does not.

The certificate

What it states: your name and roll or seat number, the title of the project, the course and the semester or year, the university, the academic year, and that the work was carried out under the named guide.

Who signs: commonly the project guide, the head of department or coordinator, the principal, and the external examiner, with the college seal.

Sample wording

CERTIFICATE

This is to certify that the project entitled "[Project Title]" is a bonafide work carried out by [Student Name], Roll No. [Roll Number], in partial fulfilment of the requirements for the award of the degree of [Degree, for example Bachelor of Science in Information Technology] of [University Name], during the academic year [Year], under my supervision and guidance.

Project Guide ____________ Head of Department ____________

Principal ____________ External Examiner ____________

Date: ____________ College seal

For a group, list each member's name and roll number, and write "a bonafide work carried out by" followed by the list.

The declaration

What it states: that the project is your own work, done under your guide, that it has not been submitted to any other university or institute for any degree, and that sources used have been acknowledged.

Who signs: you, and every member of the group.

Sample wording

DECLARATION

I, [Student Name], hereby declare that the project entitled "[Project Title]", submitted to [College Name] in partial fulfilment of the requirements for the degree of [Degree], is a record of original work done by me under the guidance of [Guide's Name]. This work has not been submitted, in part or in full, to any other university or institute for the award of any degree or diploma. All sources of information used have been duly acknowledged.

Place: ____________ Signature: ____________

Date: ____________ Name and Roll No.: ____________

Where they sit in the report

In common practice the order of the front matter is:

1. Title page
2. Certificate
3. Declaration
4. Acknowledgement
5. Abstract or executive summary
6. Table of contents, list of figures, list of tables

These pages are numbered in Roman numerals. The complete page order and the page setup are in the Blackbook Format guide.

If the project was done at a company

Internship projects usually carry two certificates: the college's, and a completion certificate from the company on its letterhead, signed by your supervisor there. The company's certificate is one you receive, not one you write.

Common mistakes

• A title on the certificate that differs from the title page by even a word
• The wrong academic year, or a senior's year left in a copied format
• A guide's name without the correct designation
• Signatures collected after binding, on a page that then cannot be signed neatly
• A declaration in "I" for a group project
• "Bonafied" for "bonafide"

Get the certificate and declaration checked by your guide before printing the final copy. They are the pages every examiner looks at, and the cheapest to get right.

Making these pages

A report written with BlackBook includes the certificate and declaration pages, filled from the details you enter: your name, roll number, guide, college and academic year. Check the wording against your college's own format, because where the college has one, that is the wording that counts.